I’m planning a meeting for May where a group of scientists will come together to plan their reporting on five years of study. In their case they have been monitoring glaciers and snow melt. I am tasked with helping bring together the different studies to come under one technical report. The report should help connect the work of everyone together to tell a bigger story (hopefully).
When looking at ways to think and write together, I surfed through the list serve of one of my favourite networks (www.km4dev.org) which is full of people who help bring knowledge beyond the individual. On one thread a variety of awesome tools were listed. These included using kanban boards, ecocycle planning and visual facilitation. Wow!
While I haven’t used the kanban board specifically as a tool, I have unintentionally done similar processes and I will certainly consider this in planning with the scientists. I have used the ecocycle a fair bit (and love it) though I think its not the best tool for our needs at this meeting. As far as visual facilitation, I will be brainstorming up numerous ways to embed this into our meeting to help us stay on track, communicate as a group, see the bigger picture and have more FUN!
If you are keen to learn more about visual facilitation / graphic facilitation, want to get the most out of your meetings and your planning, consider joining us to learn the basics of the art (no experience necessary) – July 9-10, 2018 in Rossland, BC, Canada.
More details here!
Lovely facilitator drawing by Nancy White, graphic facilitator extraordinaire.
I recently read an article that states, “..a new Drexel University study found that making art can significantly reduce stress-related hormones in your body.” And apparently everyone can benefit! Markers, paper, clay and collage were all used in the study.
How might those who plan and attend meetings make the most of this information? For me, it reinforces that taking time to allow participants to ‘hold the pen’, draw together and be creative is important. This could be in the form an ice breaker but also in how we achieve the concrete tasks of the meeting as well. You don’t need to be an artist to include visual and creative elements to your meetings! There are simple and fun ways to reduce stress, engage the group and create meaning beyond words. I started playing with these tools in 2005 and have been hooked ever since. Why? After reading this study, I think it not only reduces stress for the participants but also for the person leading the group 🙂
If utilizing these types of tools is something you think would be useful in your toolkit, check out a graphic facilitation workshop to gain the skills and confidence to support groups and organizations to make the most of their meetings. I’m offering a workshop July 9-10, 2018 in BC, Canada – please join me!
This workshop (aka Rosviz) focuses on engaging beyond words. We will learn simple techniques to increase participation, attention and productivity in your meetings and work by utilizing more visual tools.
If you are a leader, teacher, facilitator, planner, or simply looking to build new skills in the area of visual language, ‘Rosviz’ is for you!
No prior artistic skill needed (we promise).
Location is the Prestige Mountain Resort in beautiful Rossland, British Columbia, Canada.
Cost: $875. Early bird rate of $725 in effect until April 15th as well as several hot deals. All prices in Canadian Dollars!
Learn more: Graphic Facilitation Workshop 2018
This morning I came across a resource that really resonated with me. Its geared toward visual practitioners however the idea is pertinent to all facilitators, process designers, strategists and others managing processes for change. You can view it here:
The question well (name of the resource) is about taking a moment to pause and reflect on the work you are doing. It poses great questions that relate to you and your work, you and your client, the client and your work and so forth. As a process facilitator, blogger and someone who works with groups on reflective practice, learning and making meaning – this resource is a fabulous start to ensuring our work is more effective. It helps us understand things from different perspective, look for areas to make change, adapt as well as reinforce where things are going well.
In addition to pointing out the usefulness of reflective practice, it also presents questions that can be applied in a variety of circumstances beyond visual work. These questions help us design better processes, engage with groups on a deeper level and build understanding amongst diverse stakeholders that are often trying to work on layered and complex challenges.
Lastly, a big thank you to the authors for taking time to pull together the resource and generously sharing their work!
A few weeks ago, I got a request from someone new to facilitation asking about a great way to do introductions at a meeting. I have a lot of icebreakers up my sleeve but I was testing out something new at another meeting and had been given some ideas from an online group too. I wanted to feel it out before replying. After testing out some new things and thinking about the games I was suggested, my advice went back to something tried and true that I find a fabulous way to start a meeting.
One thing I’ve always found fun is a 3 round speed meeting. Its helpful to have a chance to meet the people you are going to be working with for the next few hours / days/etc. upfront. It can be very simple or you can put a spin on it to go deeper into your meeting content. The instructions are something like this:
- Find someone you don’t know and introduce yourselves.
- You have 3 minutes for the first round and then I will ring a bell and you have to meet another person (90 seconds each during your intros).
- Do it 3 times
- Regroup together, stand in a circle and ask people how that was for them. Do a go-around or a ‘popcorn’ to get feedback.
- Remind people that often we sit in meetings and don’t know who is around the room. If they didn’t get to meet everyone, take time during the breaks to continue the introductions.
If you want to go DEEPER or be more focused on the meeting itself, similar to above but:
- Give them 4 mins per round (2 mins each to share)
- During the intros, ask them to tell each other what they hope to get out of the meeting.
- During the debrief, ask for examples of what people said they are hoping to get out of the meeting. Ask people if most people they met had similar expectations or where they different? How were they different? What does that mean for the meeting? Ask if anybody has anything further to add that wasn’t said.
Even though each person will only have done 3 rounds, they will know more and have more depth than a simple go around sharing names and where they work.
In general, I believe the debrief for every session/activity is a key part of the session. “What, So What, Now What” are 3 questions to consider for each session you do. Even the introductions can set the tone for the type of meeting you are going to have.
The year has flown by and I have been neglectful in writing, reflecting and sharing online. However, lots of interesting work has taken place, and shamefully I got caught up in the busy frenzy. On the positive, I was spending more time with people face to face and less time on my computer.
Now its time to take a deep breath, consider some of the highlights and articulate these thoughts through my blog. Reflective practice is always something I have found useful, encourage others to do and will commit to doing this October. I am setting a goal to update pages and write a few new blog posts. Thank you for your patience. If you want to get in touch, contact info remains the same and email still works great: michelle.k.laurie(@)gmail.com. Off to work….